Set Up a Liaison (Representative) Office in Poland

We assist foreign entrepreneurs to set up a liaison office in Poland, which involves: preparation of the application for registration, checking the corporate documentation, arranging for certified translation and registration itself.

Quick Facts
Liaison office in Poland – definition	A liaison office in Poland is an establishment that serves as a communication channel between a foreign parent company and its suppliers or customers in Poland
Uses for liaison offices in Poland	Market research; Gathering relevant information about the local business environment; Building and maintaining relationships with suppliers, customers, and other stakeholders in Poland, etc.
Setting up a liaison office in Poland	Submit application and relevant documents to the minister responsible for the economy (register of representative offices); Pay stamp duty; Use the name of the foreign company, translated into the Polish legal form.
Necessary documents	– application form, – document confirming foreign trader's registration, – document specifying registered office address and representation rules, – authorization document for representative, – stamp duty proof of payment.
Corporate income tax	A representative office in Poland is exempt from corporate income tax due to the restricted scope of its activities
Costs	– office space rental, – utilities and maintenance, – employees' salaries, – administrative costs, – marketing budget, etc.
Mandatory for opening a company in Poland (YES/NO)	NO, a representative office is not a mandatory requirement for company formation in Poland
Liability	A representative office does not have its own legal identity, separate from the parent company; Therefore, the parent company holds full responsibility and liability for any actions or obligations coming from the representative office's activities.
Office representative	Companies are required to appoint an individual to act as their representative in Poland; The individual does not have to necessarily be a Polish citizen or speak the Polish language.
Time limit	2 years
Accounting	Companies are required to keep separate accounts for the representative office, in Polish language and comply with the applicable accounting regulations; Contact our accountants in Poland if you need help with these services.
VAT	The liaison office is not registered to pay VAT; It cannot request any VAT refunds.
Incorporation time (approx.)	1 month
Advantages of opening a representative office in Poland	– flexibility and cost efficiency, – testing market potential, -communication and support, – brand awareness, – no taxes, – fast and simple incorporation process.
Assistance	Our specialists in Polish company formation offer guidance and assistance in opening a liaison office in the country

How can your team support me to set up a liaison office in Poland?

Our team offers assistance for liaison office registration in Poland and can provide support to foreign businesses in key registration procedures in order to establish a representation office, such as:

Preparation of the registration application;
Preparation of the necessary corporate documents;
Certified translation of the documents into Polish;
Legalization or Apostille of foreign documents;
Registered office solution in Poland.

We also invite you to study the infographic below on the characteristics of a liaison office in Poland:

How can I register a liaison office in Poland in 2026?

The foreign entrepreneur is to register the representative office with the Register of Representative Offices of Foreign Entrepreneurs. The office is allowed to engage in promotional and advertising work on behalf of the foreign entrepreneur but not conduct its own business operations in Poland.

What are the conditions of opening a representative office in Poland?

The application shall be filed in Polish language and include information on the foreign entrepreneur, its principal activities, authorised representative and the address of its Polish office. The following documents usually accompany the application for setting up a liaison office in Poland:

Evidence of registration of the foreign entrepreneur;
Confirmation of its registered office and rules of representation; and,
Authorisation of the authorised representative of the entrepreneur in Poland.

You can also watch the video below for more information:

What information is needed to apply for liaison office registration in Poland?

Requests for registering a liaison office in Poland must be written in Polish and contain the following information:

The name, domicile and legal form of the foreign entrepreneur;
The business activities of the foreign entrepreneur;
The name and address of residence of the persons delegated to represent the foreign entrepreneur;
Address of principal representative on the Polish territory in which are stored the original documents related to the activities of representation.

What are the documents required for setting up a liaison office in Poland in 2026?

The application must be accompanied by the following documents:

Copy of the document certifying the registration of the foreign entrepreneur, in the form of a Haga Apostil if the trader is registered in a State party to the Hague Convention of 1961. Businesses registered in other countries that are not party to the Hague Convention must provide an official copy of the document certifying the registration of the entrepreneur in the origin country, which shall be certified by legalization
Officially certified copy of a document specifying the address of the foreign entrepreneur, the representation of foreign entrepreneurs and persons authorized to represent
A certified copy of the document authorizing the foreign entrepreneur to use the premises for opening a liaison office in Poland.

What are the benefits of establishing a liaison office in Poland?

A liaison office in Poland enables a foreign company to create its presence in the country without forming another company in Poland. Some of the uses of a liaison office include:

Publicity of the foreign company;
Promotion of its products or services;
Creating its presence in the Polish market.

Why removal or closure of a liaison office in Poland can happen?

There are several reasons why a representative office in Poland might get removed. It can be taken off the register automatically if:

a parent company significantly violates Polish laws;
the parent company enters liquidation or loses the right to engage in business;
the parent company’s actions jeopardize Poland’s security, national defense, classified information labeled as “confidential” or higher, or other crucial public interests;
the parent company is deregistered from the confirming document for foreign trader registration.

How much will the establishment of a liaison office in Poland cost in 2026?

The cost of registration will be 1,000 PLN, and the stamp duty for the power of attorney will be 17 PLN. There may be some other expenses too, such as those for translation, legalization, and office expenses.

Find out more about setting up a liaison office in Poland by contacting our company formation specialists.

Andrii Ozimko, Business Consultant Consult Invest · 2 October 2026Andrii Ozimko is our experienced business consultant and founder of Consult Invest.